Learn how to check, verify, and download invoices in KRA eTIMS. Step-by-step guide with official KRA links for businesses and individuals in Kenya.
Introduction
Managing invoices is now easier with KRA eTIMS, Kenya’s official electronic Tax Invoice Management System. Whether you’re a business owner, accountant, or buyer, knowing how to check, verify, and download invoices is essential for tax compliance and accurate record-keeping. In this guide, we walk you through the simplest steps to access your eTIMS invoices, confirm their authenticity, and keep your financial records audit-ready.
What is eTIMS?
eTIMS stands for Electronic Tax Invoice Management System. It is an online platform that allows businesses to:
- Issue tax invoices digitally
- Verify invoices issued by suppliers
- Download and store invoices for accounting and audit purposes
The system is mandatory for VAT-registered businesses and ensures all invoices are authentic, traceable, and compliant with KRA standards.
Step-by-Step Guide to Check an Invoice in KRA eTIMS1. Log in to the eTIMS Portal
- Visit the official KRA eTIMS portal.
- Enter your KRA PIN as the username and your portal password.
- Ensure your registered mobile number is active for OTP verification.
Tip: Use a browser that allows pop-ups to avoid download issues when printing invoices.
2. Navigate to the Invoice Section
- After logging in, go to Transaction Management > Sales Invoice/Receipt.
- You will see a list of invoices issued under your account.
3. Select the Invoice to View
- Click on the invoice number you want to check.
- The system will display all invoice details, including
- Buyer information (if B2B)
- Description of items/services
- Quantity and price
- VAT (if applicable)
- Invoice date and number
4. Download or Print the Invoice
- Click Download/Print to save a PDF copy.
- Keep copies for your records and for VAT filing purposes.
Tip: Always maintain a digital and hard copy for future audits.
5. Verify Invoice Authenticity
Use the QR code on the invoice to confirm validity.
- Alternatively, use KRA’s Invoice Verification Tool by entering the invoice number.
- Only verified invoices should be used for accounting and VAT claims.
Tips for Using eTIMS Efficiently
- Ensure all invoices show a QR code if issued by a supplier.
- Keep invoices for at least 5 years for auditing purposes.
- Small businesses may issue or receive invoices via buyer-initiated invoicing.
- Confirm with suppliers that their invoices are eTIMS-compliant before making payments.
- Use multiple devices or browsers if you experience download or display issues.
Conclusion
Checking and verifying invoices in KRA eTIMS is straightforward once you know the steps. By following this guide, businesses and individuals can ensure compliance, avoid tax discrepancies, and maintain accurate financial records.
Stay compliant, stay organized, and use eTIMS to simplify your invoicing and accounting in Kenya.
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